Document Scanning from Integrated Mailing Solutions
Document scanning can help you save valuable space, time, and money, whilst remaining GDPR compliant.
Whether implementing a digital strategy or archiving files, Integrated Mail Solutions (IMS) have the scanning solution to meet your business needs.
IMS have been the Island’s premier scanning services provider for over 15 years; offering clients, from a range of public and private sector organisations bespoke scanning solutions. We are equipped to undertake large and small volume projects in line with your required timescales. With our range of state of the art Kodak scanners, size is no problem; IMS is able to ensure, whether it is a post-it or a set of A0 plans, we can capture your data in the format you require.
Our dedicated team of experts will work with you to assess your requirements and propose a solution which best meet your needs. You will also have your dedicated account manager who can deal with any questions or queries throughout the whole process.
Benefits of Scanning
Retrieving physical documents can be a time consuming, frustrating and a hindrance when working to a deadline. Document scanning will allow your team instant access to valuable data from their workstations, resulting in time efficiencies.
Storing physical documents often takes up valuable and costly working space. Scanning documents allows this space to be used more effectively by your business. Once scanned IMS can securely store, return or destroy the documents, depending on your needs.
As well as adopting best business practice for business continuity purposes, IMS’ bespoke scanning solutions will help meet your business and regulatory requirements.
Our scanning facilities also include the following range of software:
- Optical Character Recognition (OCR)
- Optical Mark Reader (OMR)
- Intelligent Character Recognition (ICR)
- Barcode Recognition (BCR)
This means that however your data is currently formatted; IMS has the software to ensure that your data can be indexed in to a searchable filing system, with file formats to suit your needs. Not only does this save you space and time but it also provides a sound business continuity/disaster recovery tool.
Files are made available to you via our Secure File Transfer Protocol (SFTP), although your files can be made available to you via other digital formats should you require.
All IMS scanning processes are certified to the following international industry standards:
- ISO 27001 - Information Security Management
- ISO 9001 - Quality Management System
IMS’ operating systems and documentation are compliant with:
- BS 10008 - Electronic Information Management
The internationally recognised data security standard is the only ISO accreditation that really matters when it comes to dealing with your data, and we are the first scanning specialist in the Isle of Man and Channel Islands to achieve it. All our processes are also GDPR compliant.
In accordance with its ISO accreditations, IMS has a strict quality assurance process ensuring that every stage of the scanning process is checked at least twice. All IMS team members are security checked through Disclosure Scotland, ensuring your data is in the best possible hands.
Please download our case study which outlines scanning work undertaken by IMS for an independent corporate, fiduciary and fund administrator.
Integrated Mailing Solutions are here to support your business in communicating more effectively with your customers. From processing customer data, printing, fulfilment, mailing as well as document management and storage - all in a highly secured environment - we offer bespoke and innovative communication solutions to minimise cost, save time and enhance customer relations.
The first provider of our kind to achieve ISO/IEC 27001
The internationally recognised data security standard is the only ISO accreditation that really matters when it comes to dealing with your data, and we're the first printing, scanning and mailing specialist in the Isle of Man and Channel Islands to achieve it.
It's your reassurance of our absolute commitment to our customers, with the right controls in place to protect the confidentiality, integrity and availability of their data. For more information on ISO/IEC 27001 please see the International Organisation for Standardisation website.
Isle of Man Post Office’s (IOMPO) specialist business services division, Integrated Mailing Solutions (IMS) is pleased to announce that it has successfully renewed its management systems certification, incorporating ISO 9001 Quality Management and ISO 27001 Information Security Management, following an audit by Lloyd's Register in June 2020.
Have you considered outsourcing your transactional mail? Let us help you.
Paper has been used for centuries and is a fundamental part of our lives, from newspapers, to receipts to legal documents to books; therefore, understandably we are attached to this tactile means of holding information.